Mirashare Systems – Workflow software solution for Health and Safety

System Features

Data is always retained for analysis, nothing ever deleted, just suspended or superseded
Available anywhere, anytime
Any kind of file – photo, map, document, video, - can be stored with an incident, assessment, audit or inspection.
Action tracking is fully integrated with associated actions accessible with one click
Actions can be assigned at any stage
Search engine enables data mining at individual data item level
Administration features provide for a flexible system enabling you to manage your data
Charting provides graphic view of your data to assist management reporting.
21CFR11 compliant signatures – means legal sign off in on key actions making your data admissible in law.
Searches can be saved and shared for easy re-runs of regular reports
Audit trail
Easy to use
Online training provided

Anyone can report an incident
Customisable form with options e.g. for subcontractors.
Incidents are categorised to assist later analysis, Customisable to suit your situation
Integrated email notification ensures those who need to know are informed without delay
Covers near misses as well as incidents and accidents

One click operation for early close of minor incidents and duplicates
Workflow tabs dependent upon Incident type
Near miss workflow mirrors accident workflow
Supports Six Sigma with basic and root cause analysis options
Pick lists are customisable to suit organisation’s needs and minimise keying errors
Attachments can be uploaded and stored with an incident from any location, anytime until the incident is closed.
An incident can be closed off with associated actions still open. This status is recorded as such.
Background, statements and facts can all be collected.

You can create your own templates without recourse to Elmstone to do bespoke modifications
Delivered application includes basic risk assessment templates such as
Task Based
Manual Handling
PUWER
COSHH
Version control ensures only latest approved version is available to all except author/admin.
Multiple parties can share work on a Risk Assessment and raise multiple actions to drive down risk
Format tailored to meet your organisation’s need for assessment criteria eg Probability, severity etc.
Mechanism for assuring sign-off by interested parties
Training. Tracker function ensures key parties acknowledge they have read and understood modified RAs
Legally compliant electronic signoff in place

Allows recording of any kind of audit, internal or external, including ISO and OHSAS audits
Classification by type aids subsequent analysis
Multiple sign-off if required
Observations are linked to audit and any corresponding actions
Reminder for next audit
Checklist option has templates that can you can custom build in minutes
Summary at login provides overview of open, in progress and closed audits
Observations can be attached directly to checklists

Summary screen at login shows classified overview of open actions
One click action for selected tasks such as close, abandon, add note, set as subordinate
Fast action creation can be via associated applications or directly within action tracking
Actions can be grouped with a top level action containing subordinate actions at multiple levels
Automatic tracking to ensure assignees are informed when an action is nearly due/ overdue.
Further escalation process to originators
Driver classifications at two levels assist with analysis and metrics
Originator and assignee can add documents to the action at any time

Because the system is easy to use it IS used.
Permanently available training enables new staff to get started quickly.
Helps those who need to it achieve or retail compliance with standards such as ISO9001, ISO14001 ISO27001 and OHSAS18001.
Provides an enhanced level of reporting with all data input being searchable
Means you know what is happening where, you can identify trends and decide what actions you need to take
Near miss reporting linked to an effective action tracking system means you are more likely to reduce incidents, accidents and its potentially very costly knock on effects – medical, legal and practical.
This secure system puts you in a strong position if any incidents go to court. You can make sure you have the correct documents in one place, proof of training etc.
Universal access across the world at any time increases the likelihood of accurate incident capture, can ensure that the latest version of a Risk assessment is being used and can ensure instant notification of key staff.